Recruiter Assistant
Covington, LA
Contracted
Consulting Services
Entry Level
HR Professional Consulting is actively hiring a Recruiting Assistant to assist our external hiring operation. The right person for this job will have experience with working in a Professional Office Environment and can communicate (written and verbal) effectively with all of the assigned stakeholders.
GENERAL DUTIES
- New Hire onboarding administration:
- Ensures continuity of workflow and communications between Recruiters, Hiring managers and HR generalists.
- Conducts New Hire onboarding, ensures appropriate follow up including pre-employment process, screening, various background checks, notifications and coordinating and finalizing joining date of candidates.
- Obtains copies of all required documents such as licenses, certifications, etc. and reviews for completeness.
- Stays in touch with new hires about all changes in dates, times or any other process change.
- Take pictures and create badges for all new hires and explains basic processes as necessary.
- Maintains employee personnel data and required updates to HRIS/Lawson:
- Sends tax withholding certificates and direct deposit forms to payroll for system inputs.
- Sends badge information to corresponding HR Departments for hires at all physical locations.
- Creates assistance documents for new hires.
- Assists HR Generalists with filing to ensure employee files are current and organized.
- Assists HR Director with special projects as assigned.
- Provide quality service to staff, employees, and applicants:
- Assist benefits department during open enrollment with employee questions and provides assistance as needed with open enrollment preparation (completing mailers, stuffing envelopes, etc.).
- Assists employees/applicants with various HR questions pertaining to policies and procedures, provides computer assistance with the employee self-service and applicant tracking.
- Services walk-ins, contract employees, agency temps and students with various issues as needed.
- Prepares routine employment verifications, correspondence, copying, ordering office supplies and handles telephone inquiries.
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